MEMORANDUM AND BYE LAWS OF IIT MADRAS ALUMNI ASSOCIATION (Regd.)

REGN. NO. 334/94 (Registered under the Tamil Nadu Societies Regulation Act, 1975)

MOA and Byelaws as amended on 30 December 2008

MEMORANDUM OF ASSOCIATION

1. The Name of the Association shall be IIT MADRAS ALUMNI ASSOCIATION (IITMAA).
2. The Registered Office of the Association shall be situated at the Office of the IIT Madras Alumni Association, I.I.T. Madras, Chennai - 600 036.
3. DEFINITIONS
3.1  Bylaws: The bylaws developed for governing IITMAA under Tamil Nadu Societies Registration Act 1975, which may be modified by simple majority of the general body of IITMAA as deemed necessary.
3.2 IITMAA: The association of alumni of IIT Madras (named as Indian Institute of Madras Alumni Association) registered under the Tamil Nadu Societies Registration Act 1975 as a society and has an office in the campus of IIT Madras, also referred to as the 'ASSOCIATION'.
3.3 Patron: The Director of IIT Madras will be the patron of IITMAA.
3.4 General Body: Annual General Body consist of all alumni members, staff members, honorary member and Patron of IITMAA
3.5 Quorum: The minimum number of members required for a meeting to be conducted or a resolution to be passed.
3.6 Voting: In case of failure to achieve unanimous decision, any issue can be put to voting. Any such voting shall be electronically managed.
3.7 Executive Committee (EC): EC is the governing body elected by the General Body for day-to-day functioning of the 'ASSOCIATION'. Details of EC's formation, role and functioning are described in the Bye Laws.

3.8 Communication: A process of sharing information or any information that is passed to any member or group of members of the general body using one or more written medium of commutation (viz. letter, fax, Newspaper Advertisement and/or email) and is dispatched at least 20 days in advance to the most recent address/ Telephone/Fax Number/email ID, available with IITMAA office, of the desired receiver or in a local daily. Communication shall be deemed to be complete as against IITMAA at the end of 20 days of dispatch of information/ publishing in a local daily. Any communication to the office of IITMAA as against a member of IITMAA shall be deemed to complete only after the receipt of the communication by the office.

4. MISSION OF IITMAA
4.1 To create a world-class organization for bringing together all the alumni of the Indian Institute of Technology Madras and providing a forum for its members;
4.2 To facilitate professional networking for mutual benefit in academic, professional, and/or business areas;
4.3 To  facilitate and encourage alumni to contribute to the institute’s efforts for achieving excellence in academics and research through allocating / raising funds and/or sharing knowledge & expertise of its members in areas pertaining to academics, infrastructure, industry interactions and any other area that the alumni and the institute feel appropriate; and,
4.4 To offer expertise, effort and/ or financial resources to assist not-for-profit organizations dedicated to India's development, and thereby contribute to the well-being of society.

5. OBJECTIVES OF IITMAA

5.1 Towards achieving the above MISSION, IITMAA will focus on the following objectives;
5.2 To enable professional networking  among alumnius, among professors with the alumni as well as networking of existing students with alumni for mutual benefit in academic, professional and/or business areas; including employment network for new graduates or alumni looking for career upgrade/change, and alumni displaced from workforce;
5.3 To provide a platform for social interactions and special interest groups;
5.4 To raise funds for the Institute;
5.5 To extend academic support to the institute through various networks such as ‘visiting faculty network','curriculum development network','distance learning network','academic endowment network&r' etc;
5.6 To render assistance to students of the institute through grants, scholarships and prizes and to provide assistance in academics, placement or any other area as appropriate;
5.7 To provide financial and technical collaboration support for cutting-edge applied & industrial research for the global marketplace;
5.8 To provide financial and technical collaboration by alumni researchers and faculty in top research institutions around the world;
5.9 To encourage and facilitate the alumni taking up activities that are geared to improve society at large and contribute to national development;
5.10 To providing group benefits like health services, health insurance, medical services etc;
5.11 To helping alumni families and needy Alumni;
5.12 To mobilize funds required to manage the affairs and activities of the association;
The name, address and occupation of the members subscribing to the Memorandum of Association on the date of Formation, viz. 26th July, 1994, are as follows: